Constitution & Bylaws
|
|
Article One
Official name and location:
This Society was founded in the Kingdom of Saudi Arabia with the official name (The Saudi Society for Renal Diseases and Kidney Transplant); its location shall be in King Saud University – City of Riyadh. Whenever necessary, the proposed society may establish branches in other areas.Article Two
Objectives:
The Saudi Society for Renal Diseases and Kidney Transplant, referred to as “Society” hereinafter, aims to achieve the following objectives:1. To develop and activate scientific thinking in areas related to the Society’s field of specialties.
2. To establish an active scientific communication among Society members.
3. To extend scientific advice in field of specialties.
4. To develop the professional and scientific practice of the Society members.
5. To ease the exchange of research outcomes and scientific ideas between local and foreign agencies and institutes concerned.
6. To participate in setting up plans related to renal diseases and transplant (including protection and treatment).
7. To participate in spreading public health awareness and to provide support for renal patients.
8. To coordinate with all agencies and institutes sharing the aforesaid objectives.
Article Three
Society Activities:
The society shall endeavor to realize its objectives as stated in Article II by all legal means, and may especially opt to exercise the following:1. To encourage active participation in research and specialized advising.
2. To write and translate books and pamphlets on its field of specialties and related areas with observing all the rules and regulations involved.
3. To conduct scientific studies to help improve medical practices in the area of concern.
4. To organize symposium, seminars, and study courses that are directly related to the objectives and interests of the Society.
5. To publish research works and periodicals related to the main interests of the Society.
6. To participate in local and international exhibitions.
7. To invite intellectuals and scientists specialized in the field to take part in the activities of the Society. This practice is to be based on the rules and regulations observed.
8. To organize scientific expeditions for members of the Society in addition to conducting related scientific competitions.
Article Four
Duties of the initial founding committee:
1. This temporary committee is in charge with all specialties and shall conduct all procedures and measures in connection to the establishment of the Society.2. The duties of the committee ends upon holding a meeting of the General Assembly whereby members of the board of directors are elected.
3. The committee has to present to the general assembly a detailed report of its activities prior to the meeting.
Article Five
Membership – regulations and related measures:
Society membership falls into three categories:1. Active membership which requires the following:
a. A degree in an area related to the Society’s field of specialty.
b. A Membership fee.
c. Fulfillment of other regulations stated by the board of directors.
d. Written approval issued by the board of directors.
2. Honorary membership:
This membership is to be granted by the General Assembly to individuals who have participated towards the development of the Society’s areas of interests, or individuals who have extended moral or financial services to the Society. A member of this category is exempted from membership fee; she/he may attend the sessions of both theGeneral Assembly and its varied committees and participate in the discussions conducted in the sessions.
3. Affiliation membership can be enjoyed by:
a. University students enrolled in a field of study related to the Society’s area of specialty.
b. Individuals who fail to meet the requirement of accredited degree, applicable to the active member, but, currently, they work or have an interest in the Society’s field of specialty.
An affiliated member can pay just 50% of the annual membership fee. He may attend the sessions of the general assembly and other meetings held by its committees where he has the right to participate in the discussions but not to vote.
Article Six
Membership termination:
A membership is terminated on the following cases:1. A member’s self-withdrawal or death.
2. If the annual fee is not paid after two years from due date.
3. If the quality of the membership is no longer applicable.
4. If a member perpetrates an act or behaves in a way that would ensue either a moral or a material harm to the Society.
A membership is not terminated unless the Society board of directors expresses an approval to this effect.
Article Seven
Membership Reclaimed:
A membership may be reclaimed upon a resolution issued from the Board of Directors when original causes of membership cancellation are no longer in existence.Article Eight
General Assembly Constitution and Meetings:
The general assembly is constituted from the active members of the Society. It meets once a year upon the request from the head of board of the directors. The meeting becomes legal if attended by the majority of the members, otherwise, an alternative meeting is held after two weeks and it shall be legal irrespective of the number of members present. Upon a request in advanced, either by the board of directors or by five members from the general assembly an extra ordinary meeting may be held whenever necessary.Article Nine
General Assembly Duties:
The general assembly shall endeavor to achieve all the objectives of the Society; and it exclusively shall perform the following duties:1. To decide the rules and regulations of the Society’s internal code of conduct.
2. To approve the annual budget of the Society and approve its annual audit report.
3. To elect the members of the board of directors.
4. To approve the Society’s end of year report.
5. To approve the establishment of certain branches as requested by the board of directors.
6. To propose the establishment of new branches in response to a request submitted by the board of directors.
7. To appoint an independent auditor and decide the fee amount to be paid to the auditor.
8. To propose the transfer of the Society’s location to another university.
9. To initiate a proposal to dissolve the Society.
Article Ten
Honorary Head of the Society:
Upon a proposal submitted by the board of directors, the general assembly may nominate an honorary president for the Society from personalities known to have interests in the Society’s field of work. The elected individual serves this post for an unrenewable three-year-term period based on a decision of King Saud University Council. The honorary president is entitled to preside all sessions he may opt to attend.Article Eleven
Revenues and budget of the Society:
First: The Society depends principally on its initiated resources such as:1. The total sum of the annual membership fee.
2. The revenues collected from the sale of literatures, periodicals, and other services that the Society extends within the legal framework of the Society’s defined objectives.
3. The revenues collected from training course and programs it designs.
4. Contributions, donations and grants extended to the Society by the sponsoring university and/or other agencies and individuals.
Second: Budget and conclusive audits of the Society:
1. The fiscal year of the Society begins and ends with the date marked for the fiscal year of King Saud University.
2. Conclusive audits are arranged and planned according to the stated professional rules and customs.
Article Twelve
Constitution of the board of directors:
The board of directors is composed of a group of the active members, no more than nine, to be elected by the general assembly by means of secret ballot; at least one third of the board members needs to be from the University that supervises the Society.The post term of the council membership lasts for a three-year period renewable for one additional term.
In case a member of the board of directors has not attended the council meetings for three times in a row without a justifiable excuse, the board of directors may opt to consider him resigned.
In case a seat in the Council becomes open, the board of directors may elect an alternative member. This action needs to be approved by the general assembly in the earliest meeting.
By means of a secret ballot, the board of directors may choose from its members an individual to serve as the Head of the Board for a three-year-term period renewable for only one term provided the elected member is an employee of the university that supervises the Society. In the same manner, the council may choose from its members an individual to serve in the post of vice president and another to serve in the post of treasurer.
The head of the board of directors is the person who represents the Society and acts on its behalf with official departments (both locally and outside the Kingdom of Saudi Arabia) in accordance with regulations and measures observed. He may opt to preside the council of the general assembly.
Article Thirteen
Meetings of the Board of Directors:
The board of directors may hold regular meeting once in every three months. Its meeting is legitimate if attended by the majority of its members. The board of directors may also hold extraordinary meetings whenever more than half of its members or at least five members of the general assembly or the head of the board of directors request such a meeting. In the sessions of the extraordinary meetings, the discussion is restricted to issues that have necessitated the meeting of the council. The decision to be adopted by the board of directors should be concluded based on the majority of the votes balloted in the meeting. In case of a tie vote, the head of the council’s is a casting vote.Article Fourteen
Duties of the Board of Directors:
The board of directors is entitled the following duties:1. To propose the budget of the Society.
2. To arrange the agenda of the general assembly.
3. To propose the general policy of the Society within the framework of the objectives stated hereon, and to explain that policy before the general assembly in order to be verified and adopted.
4. To propose the internal code of conduct of the Society and also propose its future activities.
5. To form committees and specialized groups that may perform tasks and activities of the Society.
6. To prepare the annual activity report of the Society and to present it to the concerned council in King Saud University after it has been verified and approved by the general assembly.
7. To define the membership fee on yearly basis.
8. To assign certain parties the duty of planning research and study projects.
9. To approve holding symposia, forums, training courses, and seminars in accordance with rules and regulations observed and in a manner adopted by universities.
10. To accept donations, grants, assistance and scholarships.
Article Fifteen
Common laws:
1. The Society and its activities are connected to King Saud University Rector or to whomever the rector assigns to act on his behalf in this regard.2. The Society may plan its executive rules in a way that does not fall in contradiction with the regulatory rules observed for instituting science societies in Saudi universities as stated in the decree dated 10/15/1420. The executive rules are initially verified and adopted by King Saud University Council.
3. The Rector of King Saud University, or whomever he empowers to act on his behalf, is to validate the minutes of both the general assembly and the board of directors.
4. In case of disagreement between the University Rector and the general assembly or the board of directors, it is the university council that settles the dispute; its decision is irrevocable.
5. In case the Society is dissolved, its possessions and assets are entrusted and owned by king Saud University.
6. In case the Society is transferred from King Saud University to any other university, the possessions, the documents, and the assets of the Society shall be transferred to the new university
             |