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Official name and location:
This Society was founded in the Kingdom of
Saudi Arabia with the official name (The Saudi Society for Renal Diseases
and Kidney Transplant); its location shall be in King Saud University – City
of Riyadh. Whenever necessary, the proposed society may establish branches
in other areas.
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Objectives:
The Saudi Society for
Renal Diseases and Kidney Transplant, referred to as “Society” hereinafter,
aims to achieve the following objectives:
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1.
To develop and activate scientific thinking in areas related to the
Society’s field of specialties. |
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2.
To establish an active scientific communication among Society members. |
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3.
To extend scientific advice in field of specialties. |
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4.
To develop the professional and scientific practice of the Society
members. |
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5.
To ease the exchange of research outcomes and scientific ideas between
local and foreign agencies and institutes concerned. |
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6.
To participate in setting up plans related to renal diseases and
transplant (including protection and treatment). |
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7.
To participate in spreading public health awareness and to provide support
for renal patients. |
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8.
To coordinate with all agencies and institutes sharing the aforesaid
objectives. |
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Society Activities:
The society shall endeavor
to realize its objectives as stated in Article II by all legal means, and
may especially opt to exercise the following:
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1.
To encourage active participation in research and specialized advising.
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2.
To write and translate books and pamphlets on its field of specialties and
related areas with observing all the rules and regulations involved. |
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3.
To conduct scientific studies to help improve medical practices in the
area of concern. |
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4.
To organize symposium, seminars, and study courses that are directly
related to the objectives and interests of the Society. |
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5.
To publish research works and periodicals related to the main interests of
the Society. |
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6.
To participate in local and international exhibitions. |
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7.
To invite intellectuals and scientists specialized in the field to take
part in the activities of the Society. This practice is to be based on the
rules and regulations observed. |
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8.
To organize scientific expeditions for members of the Society in addition
to conducting related scientific competitions. |
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Duties of the initial founding committee:
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1.
This temporary committee is in charge with all specialties and shall
conduct all procedures and measures in connection to the establishment of
the Society. |
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2.
The duties of the committee ends upon holding a meeting of the General
Assembly whereby members of the board of directors are elected. |
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3.
The committee has to present to the general assembly a detailed report of
its activities prior to the meeting. |
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Membership – regulations and related measures:
Society membership falls
into three categories:
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1.
Active membership which requires the following:
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a.
A degree in
an area related to the Society’s field of specialty.
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b.
A Membership
fee.
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c.
Fulfillment
of other regulations stated by the board of directors.
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d.
Written
approval issued by the board of directors.
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2.
Honorary membership:
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This membership is to
be granted by the General Assembly to individuals who have participated
towards the development of the Society’s areas of interests, or
individuals who have extended moral or financial services to the
Society. A member of this category is exempted from
membership fee; she/he may attend the sessions of both theGeneral
Assembly and its varied committees and participate in the discussions
conducted in the sessions.
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3.
Affiliation membership can be enjoyed by:
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a.
University
students enrolled in a field of study related to the Society’s area of
specialty.
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b.
Individuals
who fail to meet the requirement of accredited degree, applicable to the
active member, but, currently, they work or have an interest in the
Society’s field of specialty.
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An affiliated member can
pay just 50% of the annual membership fee. He may attend the sessions of the
general assembly and other meetings held by its committees where he has the
right to participate in the discussions but not to vote.
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Membership termination:
A membership is terminated
on the following cases:
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1.
A member’s self-withdrawal or death. |
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2.
If the annual fee is not paid after two years from due date. |
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3.
If the quality of the membership is no longer applicable.
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4.
If a member perpetrates an act or behaves in a way that would ensue either
a moral or a material harm to the Society. |
A membership is not
terminated unless the Society board of directors expresses an approval to
this effect.
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Membership Reclaimed:
A membership may be
reclaimed upon a resolution issued from the Board of Directors when original
causes of membership cancellation are no longer in existence.
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General Assembly Constitution and Meetings:
The general assembly is
constituted from the active members of the Society. It meets once a year
upon the request from the head of board of the directors. The meeting
becomes legal if attended by the majority of the members, otherwise, an
alternative meeting is held after two weeks and it shall be legal
irrespective of the number of members present. Upon a request in advanced,
either by the board of directors or by five members from the general
assembly an extra ordinary meeting may be held whenever necessary.
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General Assembly Duties:
The general assembly shall
endeavor to achieve all the objectives of the Society; and it exclusively
shall perform the following duties:
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1.
To decide the rules and regulations of the Society’s internal code of
conduct. |
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2.
To approve the annual budget of the Society and approve its annual audit
report. |
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3.
To elect the members of the board of directors. |
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4.
To approve the Society’s end of year report. |
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5.
To approve the establishment of certain branches as requested by the board
of directors. |
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6.
To propose the establishment of new branches in response to a request
submitted by the board of directors. |
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7.
To appoint an independent auditor and decide the fee amount to be paid to
the auditor. |
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8.
To propose the transfer of the Society’s location to another university. |
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9.
To initiate a proposal to dissolve the Society. |
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Honorary Head of the Society:
Upon a proposal submitted
by the board of directors, the general assembly may nominate an honorary
president for the Society from personalities known to have interests in the
Society’s field of work. The elected individual serves this post for an
unrenewable three-year-term period based on a decision of King Saud
University Council. The honorary president is entitled to preside all
sessions he may opt to attend.
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Revenues and budget of the Society:
First:
The Society depends principally on its initiated resources such as:
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1.
The total sum of the annual membership fee. |
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2.
The revenues collected from the sale of literatures, periodicals, and
other services that the Society extends within the legal framework of the
Society’s defined objectives. |
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3.
The revenues collected from training course and programs it designs. |
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4.
Contributions, donations and grants extended to the Society by the
sponsoring university and/or other agencies and individuals.
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Second:
Budget and conclusive audits of the Society:
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1.
The fiscal year of the Society begins and ends with the date marked for
the fiscal year of
King Saud University. |
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2.
Conclusive audits are arranged and planned according to the stated
professional rules and customs. |
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Constitution of the board of directors:
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The board of directors is composed of a group of the active members, no
more than nine, to be elected by the general assembly by means of secret
ballot; at least one third of the board members needs to be from the
University that supervises the Society. |
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The post term of the council membership lasts for a three-year period
renewable for one additional term. |
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In case a member of the board of directors has not attended the council
meetings for three times in a row without a justifiable excuse, the board
of directors may opt to consider him resigned. |
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In case a seat in the Council becomes open, the board of directors may
elect an alternative member. This action needs to be approved by the
general assembly in the earliest meeting. |
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By means of a secret ballot, the board of directors may choose from its
members an individual to serve as the Head of the Board for a
three-year-term period renewable for only one term provided the elected
member is an employee of the university that supervises the Society. In
the same manner, the council may choose from its members an individual to
serve in the post of vice president and another to serve in the post of
treasurer. |
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The head of the board of directors is the person who represents the
Society and acts on its behalf with official departments (both locally and
outside the
Kingdom of Saudi Arabia) in accordance with regulations and measures
observed. He may opt to preside the council of the general assembly. |
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Meetings of the Board of Directors:
The board of directors may
hold regular meeting once in every three months. Its meeting is legitimate
if attended by the majority of its members. The board of directors may also
hold extraordinary meetings whenever more than half of its members or at
least five members of the general assembly or the head of the board of
directors request such a meeting. In the sessions of the extraordinary
meetings, the discussion is restricted to issues that have necessitated the
meeting of the council. The decision to be adopted by the board of directors
should be concluded based on the majority of the votes balloted in the
meeting. In case of a tie vote, the head of the council’s is a casting vote.
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Duties of the Board of Directors:
The board of directors is
entitled the following duties:
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1.
To propose the budget of the Society. |
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2.
To arrange the agenda of the general assembly. |
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3.
To propose the general policy of the Society within the framework of the
objectives stated hereon, and to explain that policy before the general
assembly in order to be verified and adopted. |
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4.
To propose the internal code of conduct of the Society and also propose
its future activities. |
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5.
To form committees and specialized groups that may perform tasks and
activities of the Society. |
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6.
To prepare the annual activity report of the Society and to present it to
the concerned council in
King Saud University
after it has been verified and approved by the general assembly. |
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7.
To define the membership fee on yearly basis. |
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8.
To assign certain parties the duty of planning research and study
projects. |
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9.
To approve holding symposia, forums, training courses, and seminars in
accordance with rules and regulations observed and in a manner adopted by
universities. |
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10.
To accept donations, grants, assistance and scholarships. |
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Common laws:
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1.
The Society and its activities are connected to King Saud University
Rector or to whomever the rector assigns to act on his behalf in this
regard. |
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2.
The Society may plan its executive rules in a way that does not fall in
contradiction with the regulatory rules observed for instituting science
societies in Saudi universities as stated in the decree dated
10/15/1420. The
executive rules are initially verified and adopted by King Saud University
Council. |
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3.
The Rector of King Saud University, or whomever he empowers to act on his
behalf, is to validate the minutes of both the general assembly and the
board of directors. |
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4.
In case of disagreement between the University Rector and the general
assembly or the board of directors, it is the university council that
settles the dispute; its decision is irrevocable. |
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5.
In case the Society is dissolved, its possessions and assets are entrusted
and owned by king
Saud University. |
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6.
In case the Society is transferred from
King Saud University to
any other university, the possessions, the documents, and the assets of
the Society shall be transferred to the new university
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